Privacy Policy
Last Updated: October 2025
The Ontario Tennis Foundation (OTF) respects your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard the information you provide to us through our website, digital forms, and other communication channels.
1. Information We Collect
We may collect personal information that you voluntarily provide when you:
– Register for programs, events, or volunteer opportunities
– Make a donation or sponsorship contribution
– Subscribe to newsletters or updates
– Contact us through forms, email, or chat
– Participate in surveys or promotional activities
The types of information collected may include:
– Name, email address, phone number, and mailing address
– Payment details for donations (processed securely through third-party providers)
– Volunteer or program preferences
– Any other information you choose to provide
2. How We Use Your Information
Your information is used to:
– Process donations and issue receipts
– Manage volunteer registrations and program participation
– Respond to your inquiries and requests
– Send updates about OTF activities, events, and impact stories
– Improve our website, programs, and user experience
– Comply with legal and financial obligations related to charitable organizations
3. Information Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share data only with:
– Authorized staff, volunteers, or service providers who require it to perform their duties
– Secure payment processors for handling donations
– Legal authorities if required by law or to protect OTF’s rights
All third parties are required to maintain confidentiality and protect your information in accordance with this policy.
4. Data Security
We implement appropriate technical and organizational safeguards to protect your personal data against loss, unauthorized access, disclosure, or alteration. However, no online transmission is entirely secure, and OTF cannot guarantee absolute security.
5. Your Rights
You have the right to:
– Access and review the information we hold about you
– Request corrections or updates to your data
– Withdraw consent for communications or data use
– Request deletion of your information, where applicable
To exercise these rights, please contact us using the information below.
6. Cookies and Tracking
Our website may use cookies or analytics tools to improve functionality and user experience. You can manage cookie preferences through your browser settings.
7. Updates to This Policy
OTF may update this Privacy Policy periodically. Changes will be posted on our website with a revised “Last Updated” date.
8. Contact Us
If you have any questions or concerns regarding this Privacy Policy or how your data is handled, please contact us at:
Ontario Tennis Foundation (OTF)
Email: info@ontariotennisfoundation.com
Website: www.ontariotennisfoundation.com
Location: Ontario, Canada